{"id":216554,"date":"2020-04-08T08:15:00","date_gmt":"2020-04-08T07:15:00","guid":{"rendered":"https:\/\/www.pearlaccountants.com\/?p=216554"},"modified":"2023-02-20T09:13:51","modified_gmt":"2023-02-20T09:13:51","slug":"filings-your-business-must-know","status":"publish","type":"post","link":"https:\/\/www.pearlaccountants.com\/blogs\/filings-your-business-must-know\/","title":{"rendered":"Filings Your Small UK Business Must Know About"},"content":{"rendered":"\r\n<p>We\u2019re talking about Limited Companies here, not sole traders. Failure to know these requirements like the back of your hand could lead to surcharges which might cripple you. A lack of attention to these vital basic taxes and forms could result in:<\/p>\r\n\r\n\r\n\r\n<ul><li>Surcharges<\/li><li>Interest payments<\/li><li>Penalties<\/li><li>Dissolution of the Company<\/li><\/ul>\r\n\r\n\r\n\r\n<p>Small businesses tend to operate on&nbsp;<em>small margins<\/em>. And the HMRC cares only about your compliance to the law, not your trials in succeeding.<\/p>\r\n\r\n\r\n\r\n<div style=\"height:25px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\r\n\r\n\r\n\r\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\r\n<iframe loading=\"lazy\" title=\"Filings Your Small UK Business Must Know About\" width=\"1778\" height=\"1000\" src=\"https:\/\/www.youtube.com\/embed\/Z5jcLtn-HnE?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" allowfullscreen><\/iframe>\r\n<\/div><\/figure>\r\n\r\n\r\n\r\n<div style=\"height:25px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\r\n\r\n\r\n\r\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_65 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.pearlaccountants.com\/blogs\/filings-your-business-must-know\/#Company_Accounts_and_Confirmation_Statement\" title=\"Company\r\nAccounts and Confirmation Statement\">Company\r\nAccounts and Confirmation Statement<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.pearlaccountants.com\/blogs\/filings-your-business-must-know\/#Corporation_Tax_Return_%E2%80%94_basic_terminology\" title=\"Corporation\r\nTax Return \u2014 basic terminology\">Corporation\r\nTax Return \u2014 basic terminology<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.pearlaccountants.com\/blogs\/filings-your-business-must-know\/#UK_company_filing_duties_for_payroll_PAYE\" title=\"UK\r\ncompany filing duties for payroll \/ PAYE\">UK\r\ncompany filing duties for payroll \/ PAYE<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.pearlaccountants.com\/blogs\/filings-your-business-must-know\/#Filing_duties_for_companies_registered_for_VAT\" title=\"Filing\r\nduties for companies registered for VAT\">Filing\r\nduties for companies registered for VAT<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.pearlaccountants.com\/blogs\/filings-your-business-must-know\/#Software_and_tools_only_go_so_far\" title=\"Software and tools only go so far\">Software and tools only go so far<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.pearlaccountants.com\/blogs\/filings-your-business-must-know\/#Tax_filing_for_directors\" title=\"Tax\r\nfiling for directors\">Tax\r\nfiling for directors<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.pearlaccountants.com\/blogs\/filings-your-business-must-know\/#When_time_is_money_and_the_potential_for_errors\" title=\"When\r\ntime is money, and the potential for errors\">When\r\ntime is money, and the potential for errors<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Company_Accounts_and_Confirmation_Statement\"><\/span><strong>Company\r\nAccounts and Confirmation Statement<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\n\r\n\r\n<p>Once a year, the Company will need to file what\u2019s called \u201cCompany Statutory Accounts\u201d with Companies House. The company must&nbsp;<em>also<\/em>&nbsp;file the Company Statutory Accounts directly with HMRC.<\/p>\r\n\r\n\r\n\r\n<p>These Company Accounts are filed 9 months after the fiscal year-end.<\/p>\r\n\r\n\r\n\r\n<p>HMRC receives the \u201cfull\u201d accounts. And Companies House receives \u201cabbreviated\u201d accounts which do not contain detailed reports such as your profit and loss account. This helps protect your performance of the business.<\/p>\r\n\r\n\r\n\r\n<p>The company also needs to file a \u201cConfirmation Statement,\u201d which is basically a \u201csnapshot\u201d of your business. It contains information such as the shareholdings, the address, who the directors are, etc. This only needs to be filed with Companies House.<\/p>\r\n\r\n\r\n\r\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Corporation_Tax_Return_%E2%80%94_basic_terminology\"><\/span><strong>Corporation\r\nTax Return \u2014 basic terminology<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\n\r\n\r\n<p>Okay, the next bit&nbsp;<em>might<\/em>&nbsp;seem complex, but bear with me. It\u2019s very easy.<\/p>\r\n\r\n\r\n\r\n<p>All Limited Companies must pay (and file a return for) \u201cCorporation Tax.\u201d In its simplest sense, this is a tax paid on the company\u2019s profits. To make things slightly confusing, the form used to file this tax is called a&nbsp;<em>CT600<\/em>&nbsp;Form. (Don\u2019t ask me what the 600 stands for, but the CT probably stands for Corporation Tax.)<\/p>\r\n\r\n\r\n\r\n<p>This CT600 form is filed with HMRC.<\/p>\r\n\r\n\r\n\r\n<p>Right, simple enough. But&nbsp;<em>before<\/em>&nbsp;the CT600 form can be fully filled out, you need to do a \u201cTax Calculation.\u201d<\/p>\r\n\r\n\r\n\r\n<p>A Tax Calculation is a mathematical calculation, taking into account reliefs and allowances, which gives you&nbsp;<em>one&nbsp;<\/em>tax figure which you then bang into your statutory accounts and also the CT600 form and file with HMRC.<\/p>\r\n\r\n\r\n\r\n<p>The CT600 must be filed 12 months after your company\u2019s financial year-end. But the&nbsp;<em>payment<\/em>&nbsp;for the return needs to be made sooner than that. It must be made&nbsp;<em>9 months and 1 day<\/em>&nbsp;after your company\u2019s financial year-end. Don\u2019t ask me why it\u2019s 9 months&nbsp;<em>and a day<\/em>\u2026<\/p>\r\n\r\n\r\n\r\n<p>So, for example, if your company ends its year on 31 March, then 9 months after that equals 31 December. Add a day to that, and the Corporation Tax is due on 1 January. (If you have an accountant, he will work out all these dates for you, as well as working out your reliefs and allowances to come up with the final taxable figure in your Tax Calculation.)<\/p>\r\n\r\n\r\n\r\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"UK_company_filing_duties_for_payroll_PAYE\"><\/span><strong>UK\r\ncompany filing duties for payroll \/ PAYE<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\n\r\n\r\n<p>Since the introduction of\r\n\u201cReal-Time Information\u201d (or \u201cRTI\u201d) in 2013, companies need to report their PAYE\r\nto HMRC monthly.<\/p>\r\n\r\n\r\n\r\n<p>\u201cPAYE\u201d means \u201cPay As You\r\nEarn.\u201d It refers to the practice of paying tax to the HMRC&nbsp;<em>as you\r\nearn&nbsp;<\/em>(for employees), as opposed to once a year (for companies).<\/p>\r\n\r\n\r\n\r\n<p>\u201cReal-Time Information\u201d is a\r\ntechnical term meaning \u201chappening without delay.\u201d<\/p>\r\n\r\n\r\n\r\n<p>When running&nbsp;<a href=\"https:\/\/www.freeagent.com\/glossary\/payroll\/\" target=\"_blank\" rel=\"noreferrer noopener\">payroll<\/a>, the Company takes each staff member\u2019s salary before tax and then\r\ndeducts:<\/p>\r\n\r\n\r\n\r\n<ul><li>Income tax<\/li><li>The employee\u2019s National Insurance<\/li><li>Any other deductions applicable such as pension contributions<\/li><\/ul>\r\n\r\n\r\n\r\n<p>All deducted amounts must be\r\npaid immediately to HMRC (or other relevant parties, where applicable). The\r\nHMRC&nbsp;<a href=\"https:\/\/www.gov.uk\/running-payroll\/deductions\" target=\"_blank\" rel=\"noreferrer noopener\">lists<\/a>&nbsp;all deductions on its website.<\/p>\r\n\r\n\r\n\r\n<p> In addition, you then file a report of these figures to HMRC once a month, every time you \u201crun a payroll\u201d and pay employees.<\/p>\r\n\r\n\r\n\r\n<p>Larger employers might fall\r\ninto a \u201c<a href=\"https:\/\/www.pensionsadvisoryservice.org.uk\/about-pensions\/pensions-basics\/automatic-enrolment\" target=\"_blank\" rel=\"noreferrer noopener\">Pension Automatic Enrolment<\/a>\u201d\r\nscheme, and they will need to run this and submit an applicable filing for it regularly.\r\nBut companies that large will have accountants, so you don\u2019t need to worry\r\nabout this (yet) if you\u2019re small.<\/p>\r\n\r\n\r\n\r\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Filing_duties_for_companies_registered_for_VAT\"><\/span><strong>Filing\r\nduties for companies registered for VAT<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\n\r\n\r\n<p>If you\u2019ve voluntarily registered for VAT, or if you\u2019ve hit the&nbsp;<a href=\"https:\/\/www.gov.uk\/vat-registration\/when-to-register\" target=\"_blank\" rel=\"noreferrer noopener\">VAT threshold<\/a>&nbsp;and then had to register, you must submit a VAT return every quarter.<\/p>\r\n\r\n\r\n\r\n<p>There are two duties involved in this:<\/p>\r\n\r\n\r\n\r\n<ul><li>Filing the return<\/li><li>Paying the VAT itself<\/li><\/ul>\r\n\r\n\r\n\r\n<p>The return must be filed 1 month and 7 days after the end of the quarter. So, if your quarter ends on 31 March, you would need to both file a return and pay your VAT on 7 May.<\/p>\r\n\r\n\r\n\r\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Software_and_tools_only_go_so_far\"><\/span><strong><strong>Software and tools only go so far<\/strong><\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\n\r\n\r\n<p>There are plenty of tools to help you with your bookkeeping, but they are limited when it comes to basic company filing duties. Some of these tools are:<\/p>\r\n\r\n\r\n\r\n<ul><li>QuickBooks<\/li><li>Xero<\/li><li>FreeAgent<\/li><li>Sage<\/li><li>And others<\/li><\/ul>\r\n\r\n\r\n\r\n<p>What these don\u2019t offer you is timely reminders to get the above done. They also don\u2019t take the actual&nbsp;<em>duty<\/em>&nbsp;of doing it off your hands \u2014 you still need to sit down and crunch the numbers yourself. This takes time.<\/p>\r\n\r\n\r\n\r\n<p>None of the tools above will prepare returns or filings for you (Company Accounts, CT600, etc.) other than your payroll and PAYE. The main function of these tools, really, is basic bookkeeping.<\/p>\r\n\r\n\r\n\r\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Tax_filing_for_directors\"><\/span><strong>Tax\r\nfiling for directors<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\n\r\n\r\n<p>Directors of a Company must also file a Self Assessment Tax Return for the period of earnings of 6 April to 5 April of the following year. These earnings must be declared to HMRC by 31 January of the following year.<\/p>\r\n\r\n\r\n\r\n<p>For example, if we were talking about the tax year of 6 April 2019 to 5 April 2020 (called the year \u201c19\/20\u201d) then the Self Assessment Tax Return would be due by 31 January 2021.<\/p>\r\n\r\n\r\n\r\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"When_time_is_money_and_the_potential_for_errors\"><\/span><strong>When\r\ntime is money, and the potential for errors<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\n\r\n\r\n<p>The above is a&nbsp;<em>lot<\/em>&nbsp;to keep track of, and all the paperwork takes away valuable time. If your time is more valuable than your money, the case for getting an accountant is an easily resolved one.<\/p>\r\n\r\n\r\n\r\n<p>One of the things Pearl Accountants offers for people who do wish to be protected against huge accountancy fees for an investigation by HMRC is a Tax Investigation Cover.<\/p>\r\n\r\n\r\n\r\n<p>As for <a href=\"\/services\/specialist-accounts-software\/quickbooks-accountants\/\">tools such as QuickBooks<\/a>, FreeAgent, and all the others mentioned above \u2014 these don\u2019t offer expert advice from a specialist accountancy firm which knows of any reliefs or allowances that you might be eligible for, in order to minimise your tax bill as much as possible. At Pearl Accountants we also take the extra step of filing your Company Account Returns&nbsp;<em>immediately<\/em>, instead of 9 months later. This ensures you are always up-to-date and that you know in advance how much you owe the taxman.<\/p>\r\n\r\n\r\n\r\n<p>Time is money, and errors in filing and payment can be catastrophic financially. Investing in a good accountant is just that, an&nbsp;<em>investment&nbsp;<\/em>in your business\u2019s future.<\/p>\r\n","protected":false},"excerpt":{"rendered":"<p>We\u2019re talking about Limited Companies here, not sole traders. Failure to know these requirements like the back of your hand could lead to surcharges which might cripple you. A lack of attention to these vital basic taxes and forms could result in: Surcharges Interest payments Penalties Dissolution of the Company Small businesses tend to operate <a href=\"https:\/\/www.pearlaccountants.com\/blogs\/filings-your-business-must-know\/\" class=\"more-link\">&#8230;<span class=\"screen-reader-text\">  Filings Your Small UK Business Must Know About<\/span><\/a><\/p>\n","protected":false},"author":2,"featured_media":216556,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[2208,2195,2198,2211],"tags":[],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Filings Your Small UK Business Must Know - Pearl Accountants<\/title>\n<meta name=\"description\" content=\"Filings Your Small UK Business Must Know About: Failure to know these requirements could lead to surcharges which might cripple you.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.pearlaccountants.com\/blogs\/filings-your-business-must-know\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Filings Your Small UK Business Must Know About\" \/>\n<meta property=\"og:description\" content=\"Filings Your Small UK Business Must Know About: Failure to know these requirements could lead to surcharges which might cripple you.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.pearlaccountants.com\/blogs\/filings-your-business-must-know\/\" \/>\n<meta property=\"og:site_name\" content=\"Pearl Chartered Accountants &amp; Tax Advisers\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/PearlCharteredAccountants\" \/>\n<meta property=\"article:published_time\" content=\"2020-04-08T07:15:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2023-02-20T09:13:51+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.pearlaccountants.com\/wp-content\/uploads\/2020\/03\/Filings-Your-Small-UK-Business-Must-Know-About.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"626\" \/>\n\t<meta property=\"og:image:height\" content=\"417\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Ashley Preen\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:title\" content=\"Filings Your Small UK Business Must Know About\" \/>\n<meta name=\"twitter:description\" content=\"Filings Your Small UK Business Must Know About: Failure to know these requirements could lead to surcharges which might cripple you.\" \/>\n<meta name=\"twitter:image\" content=\"https:\/\/www.pearlaccountants.com\/wp-content\/uploads\/2020\/03\/Filings-Your-Small-UK-Business-Must-Know-About.jpg\" \/>\n<meta name=\"twitter:creator\" content=\"@PearlAccount\" \/>\n<meta name=\"twitter:site\" content=\"@PearlAccount\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Ashley Preen\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.pearlaccountants.com\/blogs\/filings-your-business-must-know\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.pearlaccountants.com\/blogs\/filings-your-business-must-know\/\"},\"author\":{\"name\":\"Ashley Preen\",\"@id\":\"https:\/\/www.pearlaccountants.com\/#\/schema\/person\/e2cc2e2b687648a58441b41d1e5a67a6\"},\"headline\":\"Filings Your Small UK Business Must Know About\",\"datePublished\":\"2020-04-08T07:15:00+00:00\",\"dateModified\":\"2023-02-20T09:13:51+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.pearlaccountants.com\/blogs\/filings-your-business-must-know\/\"},\"wordCount\":1138,\"publisher\":{\"@id\":\"https:\/\/www.pearlaccountants.com\/#organization\"},\"image\":{\"@id\":\"https:\/\/www.pearlaccountants.com\/blogs\/filings-your-business-must-know\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.pearlaccountants.com\/wp-content\/uploads\/2020\/03\/Filings-Your-Small-UK-Business-Must-Know-About.jpg\",\"articleSection\":[\"Accounting\",\"Financial Advice\",\"Small Business Advice\",\"Tax\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.pearlaccountants.com\/blogs\/filings-your-business-must-know\/\",\"url\":\"https:\/\/www.pearlaccountants.com\/blogs\/filings-your-business-must-know\/\",\"name\":\"Filings Your Small UK Business Must Know - 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