{"id":217305,"date":"2020-07-16T09:04:24","date_gmt":"2020-07-16T08:04:24","guid":{"rendered":"https:\/\/www.pearlaccountants.com\/?p=217305"},"modified":"2020-07-16T09:04:24","modified_gmt":"2020-07-16T08:04:24","slug":"prepare-foreign-bank-account-csv-file","status":"publish","type":"post","link":"https:\/\/www.pearlaccountants.com\/blogs\/prepare-foreign-bank-account-csv-file\/","title":{"rendered":"How to Prepare Foreign Bank Account CSV Files for QuickBooks, FreeAgent, Etc."},"content":{"rendered":"\n<p>If you have a foreign bank account which doesn\u2019t support bank feeds to&nbsp;<a href=\"https:\/\/www.pearlaccountants.com\/services\/specialist-accounts-software\/quickbooks-accountants\/\" target=\"_blank\" rel=\"noreferrer noopener\">QuickBooks<\/a>,&nbsp;<a href=\"https:\/\/www.pearlaccountants.com\/services\/specialist-accounts-software\/freeagent-accounting\/\" target=\"_blank\" aria-label=\"undefined (opens in a new tab)\" rel=\"noreferrer noopener\">FreeAgent<\/a>, or any other accounting software you\u2019re currently using, you\u2019ll know that trying to upload CSV files generated from these foreign banks can be a nightmare.<\/p>\n\n\n\n<p>That\u2019s because many non-English European languages use the&nbsp;<em>comma<\/em>&nbsp;(,) instead of the period (.) as a decimal separator.<\/p>\n\n\n\n<p>So, for example, in German, the number \u20ac100.05 would be formatted as \u20ac100,05. (Actually, in&nbsp;<em>Germany<\/em>, the Euro symbol would come after the number, like so: 100,05 \u20ac).<\/p>\n\n\n\n<p>Some Canadians still use a comma as a decimal separator, although this is&nbsp;<a href=\"https:\/\/en.wikipedia.org\/wiki\/Decimal_separator\" target=\"_blank\" rel=\"noreferrer noopener\">no longer taught<\/a>&nbsp;in schools.<\/p>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_65 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.pearlaccountants.com\/blogs\/prepare-foreign-bank-account-csv-file\/#The_problem_with_commas\" title=\"The problem with commas\">The problem with commas<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.pearlaccountants.com\/blogs\/prepare-foreign-bank-account-csv-file\/#Differences_in_date_formatting\" title=\"Differences in date formatting\">Differences in date formatting<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.pearlaccountants.com\/blogs\/prepare-foreign-bank-account-csv-file\/#How_to_quickly_and_easily_format_your_foreign_bank_CSV_file\" title=\"How to quickly and easily format your foreign bank CSV file\">How to quickly and easily format your foreign bank CSV file<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"The_problem_with_commas\"><\/span><strong>The problem with commas<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>U.S. and U.K. English are in the minority in using commas as decimal separators, but the fact that \u201cCSV\u201d stands for \u201c<strong>Comma-Separated Values<\/strong>\u201d means that a CSV file will separate each unique value using a&nbsp;<strong>comma<\/strong>.<\/p>\n\n\n\n<p>For example, a CSV file&nbsp;formatted for upload to FreeAgent&nbsp;could look like this:<\/p>\n\n\n\n<p><strong><em>10\/04\/2020, 100.23, Some Expense<\/em><\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"426\" height=\"180\" src=\"https:\/\/www.pearlaccountants.com\/wp-content\/uploads\/2020\/07\/Freeagent-format-your-CSV-file-1.png\" alt=\" formatted for upload to FreeAgent\" class=\"wp-image-217309\" srcset=\"https:\/\/www.pearlaccountants.com\/wp-content\/uploads\/2020\/07\/Freeagent-format-your-CSV-file-1.png 426w, https:\/\/www.pearlaccountants.com\/wp-content\/uploads\/2020\/07\/Freeagent-format-your-CSV-file-1-300x127.png 300w\" sizes=\"(max-width: 426px) 100vw, 426px\" \/><\/figure>\n\n\n\n<p>When a computer reads that file it sees&nbsp;<em>three<\/em>&nbsp;distinct fields: A date, a value of 100.23, and a description.<\/p>\n\n\n\n<p>If we were using&nbsp;<em>commas<\/em>&nbsp;as decimal separators, the above line would look like this:<\/p>\n\n\n\n<p><strong><em>10\/04\/2020, 100,23, Some Expense<\/em><\/strong><\/p>\n\n\n\n<p>Now when a computer system reads the file, it sees&nbsp;<em>four<\/em>&nbsp;fields: A date, a value of 100, a value of 23, and some text. That would throw an error if you tried uploading it to FreeAgent.<\/p>\n\n\n\n<p>To solve this problem, languages which use commas as decimal separators save CSV files with&nbsp;<em>semicolons<\/em>&nbsp;as a separator. So, even though it is still called a \u201cCSV\u201d file, the separator is now a semicolon and&nbsp;<em>not<\/em>&nbsp;a comma.<\/p>\n\n\n\n<p>Confused yet? Yes, computer programmers feel your pain.<\/p>\n\n\n\n<p>When downloading a CSV statement from a German bank you would receive a copy which might look like this:<\/p>\n\n\n\n<p><strong><em>10\/04\/2020; 100,23; Some Expense<\/em><\/strong><\/p>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Differences_in_date_formatting\"><\/span><strong>Differences in date formatting<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>But it gets even more complicated. Languages vary&nbsp;<em>widely<\/em>&nbsp;in how they write down dates.<\/p>\n\n\n\n<p>Germans separate date parts using a period (.), so the above file would actually look like this:<\/p>\n\n\n\n<p><strong><em>10.04.2020; 100,23; Some Expense<\/em><\/strong><\/p>\n\n\n\n<p>The Swiss format dates the same way.<\/p>\n\n\n\n<p>Even if you replaced the commas with periods and the semicolons with commas, FreeAgent and QuickBooks would still reject the file because they aren\u2019t able to determine the value of a date formatted with periods (.) instead of slashes (\/).<\/p>\n\n\n\n<p>If the file was from a Swedish bank, it might look like this:<\/p>\n\n\n\n<p><strong><em>2020-04-10; 100,23; Some Expense<\/em><\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"71\" height=\"185\" src=\"https:\/\/www.pearlaccountants.com\/wp-content\/uploads\/2020\/07\/CSV-Date-1.png\" alt=\"Swedish bank date format\" class=\"wp-image-217325\"\/><\/figure>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"How_to_quickly_and_easily_format_your_foreign_bank_CSV_file\"><\/span><strong>How to quickly and easily format your foreign bank CSV file<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Okay, there are many ways to do it \u201cwrong\u201d, but we need a&nbsp;<em>quick<\/em>&nbsp;and&nbsp;<em>easy<\/em>&nbsp;way to format the file and get it \u201ccorrect\u201d so that you can upload it to QuickBooks, FreeAgent, Xero, etc. And the solution is to do a trick with Microsoft Excel.<\/p>\n\n\n\n<p>The steps are:<\/p>\n\n\n\n<ol type=\"1\"><li>Close all Excel windows.<\/li><li>Change your computer\u2019s\u00a0<em>regional settings<\/em>\u00a0to the language and country of your downloaded CSV file. Instructions for changing regional settings on Windows can be found\u00a0(<a href=\"https:\/\/support.office.com\/en-gb\/article\/change-the-windows-regional-settings-to-modify-the-appearance-of-some-data-types-edf41006-f6e2-4360-bc1b-30e9e8a549890\" target=\"_blank\" rel=\"noreferrer noopener\">Change the Windows regional settings<\/a>) and for Mac can be found\u00a0(<a href=\"https:\/\/resrequest.helpspot.com\/index.php?pg=kb.page&amp;id=277\" target=\"_blank\" rel=\"noreferrer noopener\">Changing Regional Setting in a MAC<\/a>).<\/li><li>Open the CSV file using Excel and then save it\u00a0<strong>as an Excel file<\/strong>\u00a0i.e. with a \u201c.xls\u201d or \u201c.xlsx\u201d or \u201c.xlsb\u201d, etc., file extension. (Here are\u00a0<a href=\"https:\/\/support.office.com\/en-gb\/article\/save-a-workbook-in-another-file-format-6a16c862-4a36-48f9-a300-c2ca0065286e\" target=\"_blank\" rel=\"noreferrer noopener\">instructions<\/a>\u00a0on how to do that if you\u2019re not sure.)<\/li><li>Move the columns around to make them match the required\u00a0format for FreeAgent,\u00a0<a href=\"https:\/\/quickbooks.intuit.com\/learn-support\/en-uk\/banking\/import-bank-transactions-using-excel-csv-files\/00\/239741\" target=\"_blank\" rel=\"noreferrer noopener\">QuickBooks<\/a>,\u00a0<a href=\"https:\/\/central.xero.com\/s\/article\/Import-a-CSV-bank-statement#CreatetheCSVfile\" target=\"_blank\" rel=\"noreferrer noopener\">Xero<\/a>, etc.<\/li><li>Save the file (still as an Excel file).<\/li><li>Close the file.<\/li><li><strong>Close all instances of Excel.<\/strong><\/li><li>Change the regional settings of your computer to English (UK) (see step #2)<\/li><li>Open the Excel file you just created.<\/li><li>Verify that the dates and numbers are in the British format.<\/li><li>Now\u00a0<strong>save as a CSV file<\/strong>.<\/li><li>There you go, you\u2019re done. The file can now be uploaded to FreeAgent, QuickBooks, Xero, etc.<\/li><\/ol>\n\n\n\n<p>Easy, yeah? That works for&nbsp;<em>any<\/em>&nbsp;file in&nbsp;<em>any<\/em>&nbsp;foreign format. Now go upload those transactions and get your bookkeeping up to date!<\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you have a foreign bank account which doesn\u2019t support bank feeds to&nbsp;QuickBooks,&nbsp;FreeAgent, or any other accounting software you\u2019re currently using, you\u2019ll know that trying to upload CSV files generated from these foreign banks can be a nightmare. That\u2019s because many non-English European languages use the&nbsp;comma&nbsp;(,) instead of the period (.) as a decimal separator. <a href=\"https:\/\/www.pearlaccountants.com\/blogs\/prepare-foreign-bank-account-csv-file\/\" class=\"more-link\">&#8230;<span class=\"screen-reader-text\">  How to Prepare Foreign Bank Account CSV Files for QuickBooks, FreeAgent, Etc.<\/span><\/a><\/p>\n","protected":false},"author":2,"featured_media":217320,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[2208,2198,2203],"tags":[],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How To Format Foreign Bank Account CSV&#039;s For QuickBooks etc.<\/title>\n<meta name=\"description\" content=\"This article covers how to easily convert foreign-bank CSV files into formats that can be easily processed by 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