{"id":217828,"date":"2020-12-17T15:18:27","date_gmt":"2020-12-17T15:18:27","guid":{"rendered":"https:\/\/www.pearlaccountants.com\/?p=217828"},"modified":"2023-05-23T07:36:10","modified_gmt":"2023-05-23T07:36:10","slug":"running-payroll-in-a-uk-company","status":"publish","type":"post","link":"https:\/\/www.pearlaccountants.com\/blogs\/running-payroll-in-a-uk-company\/","title":{"rendered":"All You Need to Know about Running Payroll in a UK Company"},"content":{"rendered":"\n<p>If you have employees, or even if you just want to pay yourself in your limited company, you need to run payroll before disbursing any money.<\/p>\n\n\n\n<p>Running payroll before the boom of digital services was usually an overwhelming, time-consuming monthly process. This is true of all accounting tasks.<\/p>\n\n\n\n<p>Now, however, much of the legalities regarding running payroll are automated for you when you use <a href=\"https:\/\/www.pearlaccountants.com\/services\/specialist-accounts-software\/\">accounting software<\/a> such as Xero, Quickbooks or FreeAgent.<\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_65 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.pearlaccountants.com\/blogs\/running-payroll-in-a-uk-company\/#What_is_payroll\" title=\"What is payroll?\">What is payroll?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.pearlaccountants.com\/blogs\/running-payroll-in-a-uk-company\/#Everything_you_need_to_know_about_payroll\" title=\"Everything you need to know about payroll\">Everything you need to know about payroll<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.pearlaccountants.com\/blogs\/running-payroll-in-a-uk-company\/#Everything_you_need_to_forget_about_payroll\" title=\"Everything you need to forget about payroll\">Everything you need to forget about payroll<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.pearlaccountants.com\/blogs\/running-payroll-in-a-uk-company\/#Hiring_an_accountant_to_run_your_payroll\" title=\"Hiring an accountant to run your payroll\">Hiring an accountant to run your payroll<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.pearlaccountants.com\/blogs\/running-payroll-in-a-uk-company\/#So_what_do_you_need_to_know_about_running_payroll\" title=\"So, what do you need to know about running payroll?\">So, what do you need to know about running payroll?<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"What_is_payroll\"><\/span>What is payroll?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>The word \u201cpayroll\u201d itself <a href=\"https:\/\/www.lexico.com\/en\/definition\/payroll\">means<\/a> \u201ca list of a company&#8217;s employees and the amount of money they are to be paid.\u201d<\/p>\n\n\n\n<p>That says nothing for the current connotations of the term, specifically when used in the phrase \u201crunning payroll\u201d.<\/p>\n\n\n\n<p>Running payroll means the monthly procedure that deducts an employee\u2019s tax (PAYE), National Insurance contributions as well as any other monthly deductions that must be made to HMRC before paying that employee.<\/p>\n\n\n\n<p>If these deductions are not made properly or HMRC is not paid in a timely manner, it is the employer that is at fault.<\/p>\n\n\n\n<p>Ouch!<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Everything_you_need_to_know_about_payroll\"><\/span>Everything you need to know about payroll<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Let\u2019s be blunt: Doing payroll manually is not only a hassle, but it\u2019s also risky. There is simply too much legislation that must be complied with to do it properly, and human errors can lead to costly penalties for employers.<\/p>\n\n\n\n<p>Here\u2019s what you need to do when running payroll:<\/p>\n\n\n\n<ul>\n<li>You must deduct the applicable tax for each of your employees and pay it to HMRC as part of PAYE.<\/li>\n\n\n\n<li>You must do the same for National Insurance contributions (employer and employee national insurance, as applicable).<\/li>\n\n\n\n<li>Deduct any necessary student loan repayments (this needs to be noted on the payslip).<\/li>\n\n\n\n<li>Deduct any charitable contributions.<\/li>\n\n\n\n<li>P11 forms must be filled in and submitted to HMRC at the end of each year. A P11 form is a form that records all payments made to, and deductions taken from, an employee.<\/li>\n\n\n\n<li>P60s must be filled in each year, showing the tax that was paid from an employee\u2019s salary.<\/li>\n\n\n\n<li>You must issue your employees with a payslip every time you run payroll, on or before their pay date. If you pay them every week, then you must issue them with this payslip every week. The payslip gives them an overview of their deductions and earnings.<\/li>\n\n\n\n<li>If applicable, pension deductions should be made.<\/li>\n\n\n\n<li>When you\u2019re done with running payroll, you need to send a Full Payment Submission (FPS) to HMRC. This informs HMRC of all the payments to your employees and deductions you\u2019ve made.<\/li>\n\n\n\n<li>In some cases, you have to send an Employer Payment Summary (EPS) by the 19th of the following tax month.<\/li>\n<\/ul>\n\n\n\n<p>Did we forget something? <a href=\"https:\/\/www.gov.uk\/running-payroll\">Probably<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Everything_you_need_to_forget_about_payroll\"><\/span>Everything you need to forget about payroll<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Since the beginning of the digital revolution, there have been companies engaged in making payroll easier.<\/p>\n\n\n\n<p>Payroll is so involved and so intricate that many providers dedicate their entire offering to this service alone.<\/p>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-1 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p>Whereas, say, Quickbooks integrates payroll into their accounting and bookkeeping system, companies like <a href=\"https:\/\/www.brightpay.co.uk\/blog\/2020\/05\/how-to-choose-the-right-payroll-software-for-your-accountancy-practice\/\">BrightPay<\/a> have <em>dedicated<\/em> payroll software which takes care of all the myriad tasks you need to know about when running payroll. BrightPay also integrates with Quickbooks, Xero and FreeAgent.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"830\" height=\"551\" src=\"https:\/\/www.pearlaccountants.com\/wp-content\/uploads\/2020\/12\/Everything-you-need-to-forget-about-payroll.png\" alt=\"Everything you need to forget about payroll\" class=\"wp-image-218545\" srcset=\"https:\/\/www.pearlaccountants.com\/wp-content\/uploads\/2020\/12\/Everything-you-need-to-forget-about-payroll.png 830w, https:\/\/www.pearlaccountants.com\/wp-content\/uploads\/2020\/12\/Everything-you-need-to-forget-about-payroll-300x199.png 300w\" sizes=\"(max-width: 830px) 100vw, 830px\" \/><\/figure>\n<\/div>\n<\/div>\n\n\n\n<p>There are other tools around as well. The UK government has a <a href=\"https:\/\/www.gov.uk\/payroll-software\">list<\/a> on its website of all the payroll software that it has officially sanctioned for use. Errors in payroll can be costly, so it\u2019s vital to only use software that has been properly accredited and validated.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Hiring_an_accountant_to_run_your_payroll\"><\/span>Hiring an accountant to run your payroll<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Hiring an accountant just makes sense, even if you\u2019re a <a href=\"https:\/\/www.pearlaccountants.com\/who-we-help\/accountants-for-sole-traders\/\">sole trader<\/a>.<\/p>\n\n\n\n<p>But the need is increased tenfold if you are a limited company and need to run payroll every time you want to get paid, or if you have employees.<\/p>\n\n\n\n<p>Even though many aspects of running payroll happen \u201cautomagically\u201d as a result of integrated software that does the job for us, having an accountant on board who can look over the numbers can result in:<\/p>\n\n\n\n<ul>\n<li>Potential tax optimisations regarding your employees\u2019 salaries (both optimising for them and for you as the employer).<\/li>\n\n\n\n<li>Additional security against human-error when running the payroll.<\/li>\n<\/ul>\n\n\n\n<p>Depending on the number of employees you have under your umbrella, hiring an accountant might be the best possible solution to running payroll at your office.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"So_what_do_you_need_to_know_about_running_payroll\"><\/span>So, what <em>do<\/em> you need to know about running payroll?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>You need to know that payroll is best done using efficient software. And you also need to know that this software doesn\u2019t replace the need for skilled and knowledgeable humans.<\/p>\n\n\n\n<p>If you do use automated tools to run payroll, make sure you have someone who knows the subject inside out to look over the figures and forms at the end of the day. This can either be an accountant or an in-house employee.<\/p>\n\n\n\n<p>The ideal strategy for a successful business could be said to be: <em>Do what you know and delegate the rest.<\/em><\/p>\n\n\n\n<p>Payroll is one of those things that is best delegated to:<\/p>\n\n\n\n<ul>\n<li>Software<\/li>\n\n\n\n<li>Accountants (whether in-house or external).<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>If you have employees, or even if you just want to pay yourself in your limited company, you need to run payroll before disbursing any money. Running payroll before the boom of digital services was usually an overwhelming, time-consuming monthly process. This is true of all accounting tasks. Now, however, much of the legalities regarding <a href=\"https:\/\/www.pearlaccountants.com\/blogs\/running-payroll-in-a-uk-company\/\" class=\"more-link\">&#8230;<span class=\"screen-reader-text\">  All You Need to Know about Running Payroll in a UK Company<\/span><\/a><\/p>\n","protected":false},"author":2,"featured_media":217830,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[2195,2198,4352,2211],"tags":[],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>A Guide to Running Payroll in a UK Company - Pearl Accountants<\/title>\n<meta name=\"description\" content=\"There are innumerable things to know about when running payroll in a UK company. Incorrectly run payroll can result in fees and fines. 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Incorrectly run payroll can result in fees and fines.","twitter_image":"https:\/\/www.pearlaccountants.com\/wp-content\/uploads\/2020\/12\/All-You-Need-to-Know-about-Running-Payroll-in-a-UK-Company.png","twitter_creator":"@PearlAccount","twitter_site":"@PearlAccount","twitter_misc":{"Written by":"Ashley Preen","Est. reading time":"4 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/www.pearlaccountants.com\/blogs\/running-payroll-in-a-uk-company\/#article","isPartOf":{"@id":"https:\/\/www.pearlaccountants.com\/blogs\/running-payroll-in-a-uk-company\/"},"author":{"name":"Ashley Preen","@id":"https:\/\/www.pearlaccountants.com\/#\/schema\/person\/e2cc2e2b687648a58441b41d1e5a67a6"},"headline":"All You Need to Know about Running Payroll in a UK Company","datePublished":"2020-12-17T15:18:27+00:00","dateModified":"2023-05-23T07:36:10+00:00","mainEntityOfPage":{"@id":"https:\/\/www.pearlaccountants.com\/blogs\/running-payroll-in-a-uk-company\/"},"wordCount":850,"publisher":{"@id":"https:\/\/www.pearlaccountants.com\/#organization"},"image":{"@id":"https:\/\/www.pearlaccountants.com\/blogs\/running-payroll-in-a-uk-company\/#primaryimage"},"thumbnailUrl":"https:\/\/www.pearlaccountants.com\/wp-content\/uploads\/2020\/12\/All-You-Need-to-Know-about-Running-Payroll-in-a-UK-Company.png","articleSection":["Financial Advice","Small Business Advice","Startup Advice","Tax"],"inLanguage":"en-US"},{"@type":"WebPage","@id":"https:\/\/www.pearlaccountants.com\/blogs\/running-payroll-in-a-uk-company\/","url":"https:\/\/www.pearlaccountants.com\/blogs\/running-payroll-in-a-uk-company\/","name":"A Guide to Running Payroll in a UK Company - Pearl Accountants","isPartOf":{"@id":"https:\/\/www.pearlaccountants.com\/#website"},"primaryImageOfPage":{"@id":"https:\/\/www.pearlaccountants.com\/blogs\/running-payroll-in-a-uk-company\/#primaryimage"},"image":{"@id":"https:\/\/www.pearlaccountants.com\/blogs\/running-payroll-in-a-uk-company\/#primaryimage"},"thumbnailUrl":"https:\/\/www.pearlaccountants.com\/wp-content\/uploads\/2020\/12\/All-You-Need-to-Know-about-Running-Payroll-in-a-UK-Company.png","datePublished":"2020-12-17T15:18:27+00:00","dateModified":"2023-05-23T07:36:10+00:00","description":"There are innumerable things to know about when running payroll in a UK company. 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